The document control ISO 9001 requires, without spreadsheets or shared folders.
Trebol SGC keeps manuals, procedures and work instructions in a single repository, each with its current version, its review and approval flow and the record the auditor will ask for.
For the documented information of your quality management system.
- Current versionThe one that counts, within everyone's reach.
- Review and approvalWith owners by document type.
- Audit evidenceRecords are generated day to day.
The standard requires documents to be controlled. A shared folder is not enough.
If your master list is a spreadsheet and procedures travel by email, these situations will sound familiar.
“The plant is still using the previous revision.”
The procedure was updated, but the old copy is still in a folder or printed at the workstation.
A single current version.“Did anyone approve this?”
Review and approval are requested by email and it is not clear who signed off each change.
Owners and a record.“The audit is next week.”
Gathering evidence, lists and signatures turns into a last-minute scramble.
Records up to date all year.From draft to current document, with the control the standard requires.
ISO 9001 requires documented information to be reviewed and approved, available where it is needed, protected, and to have its changes controlled. This is how Trebol SGC handles it.
- 1
Creation
The document is uploaded to the repository, organized by process.
- 2
Review and approval
It goes through its draft, review and publishing flow with owners defined by document type.
- 3
Publishing
The approved version becomes the current one, and it is the one the whole organization consults.
- 4
Access
Each employee accesses only what they need, according to their role and area.
- 5
Changes
New versions go through the same flow before they are published, and the document stays versioned.
Quality system documentation, alive and up to date.
Trebol SGC is Trebol's quality management module: document control lives alongside training, audits, non-conformities and indicators.
Single repository by process
Manuals, procedures and work instructions organized by process, with no shared folders.
Current version
What is current is current, and everyone knows it: no more emails hunting for “the latest one”.
Approval flows
Draft, review and publishing with clear owners by document type.
Permissions by role and area
Confidentiality without slowing down day-to-day work.
Audit evidence
The records the standard requires are generated naturally, day by day.
AI-assisted drafts
AI drafts procedures from your own documentation; the owner approves them.
Document control is one part of the quality system.
The same platform covers the rest of what the standard asks for.
Quality management system
Training, internal audits, non-conformities, indicators and risks on the same platform.
Discover Trebol SGCApproval workflow
The review, approval and publishing flow for documents, in detail.
See the document workflowStatistical process control
Plant measurements and real-time charts to detect deviations.
Discover Trebol CEPAI proposes. Your team decides.
Trebol uses AI to draft procedures and detect improvement opportunities. Every suggestion is recorded and must be approved by the person responsible.
Discover Trebol AISome of the companies that already trust Trebol
What is worth knowing before we talk.
Short answers on document control for a quality system in Trebol.
What does ISO 9001 require for document control?
ISO 9001:2015 refers to “documented information” and requires it to be reviewed and approved before use, available where and when it is needed, protected, and to have its changes controlled. In practice: knowing which version is current, who approved it and who can access it.
How does software help meet that requirement?
It replaces shared folders and a spreadsheet master list with a single repository where each document has its current version, its approval flow and its permissions. With Trebol SGC, those records are generated in day-to-day work instead of being assembled before the audit.
How do you prevent an obsolete version from being used?
Everyone consults the document in the same repository, where the published version is the current one. With no copies travelling by email or duplicated in folders, there is only one current version.
Who reviews and approves each document?
You define it by document type: Trebol SGC handles draft, review and publishing flows with clear owners for each one.
Does it work for standards other than ISO 9001?
Yes. Trebol covers the strategic, core and support processes of the quality management system, regardless of the standard your company implements.
Does Trebol have its own experience with ISO 9001?
Yes. The quality management system of Southward Solutions, the company that develops Trebol, is certified to ISO 9001:2015 by TÜV Rheinland.
Can AI write procedures?
It can prepare drafts from your own documentation, but it does not publish them: every draft goes through review and approval by the person responsible.
Let's bring document control into one place.
Tell us how you manage quality system documents today and we will show you what it would look like in Trebol SGC.