Your employee files, digital and at hand in seconds.
Trebol HR stores employee files in a single digital repository, scans paper with OCR from the browser and alerts you when a document is about to expire.
For employee files, payroll receipts and HR requests.
- A single repositoryEvery file, accessible from anywhere.
- Scanning with OCRWith no additional software to install.
- Expirations with alertsOn any data in the file.
Finding a paper in an employee file should not take a morning.
If your employee files are still in hanging folders or spread across branches, these situations will sound familiar.
“It's in the archive, someone has to go and get it.”
Every query about an employee means locating the folder, finding the paper and photocopying or scanning it.
Immediate access to the file.“Nobody said that was expiring.”
Documents in the file with an expiration date that are tracked from memory or in a spreadsheet.
Automatic alerts.“This month's payslips still need signing.”
Printing, handing out, collecting signatures and filing payroll receipts, every month.
Digital payroll receipts.From paper to the digital file.
Scanning is done from the browser, at headquarters or at each branch.
- 1
Definition
You define which documents make up the file and which data they are indexed by.
- 2
Scanning
Papers are scanned from the browser, with any TWAIN scanner and no additional software to install.
- 3
Indexing
OCR templates read each document and index it automatically.
- 4
Consultation
The file is immediately available to those with permission to see it.
- 5
Expirations
Trebol sends an alert on the dashboard and by email when a document in the file is about to expire.
Everything in the file, in one place.
Trebol HR brings employee files, their scanning and HR requests into the same platform.
Single digital repository
The whole organization's employee files in one corporate repository, with immediate access.
Distributed scanning
Scanning stations at each branch, without moving paper around.
OCR with templates
Documentation is indexed automatically from OCR templates.
Expirations and alerts
Based on any indexed attribute of the file.
Digital payroll receipts
Issued digitally, with no manual signing or paper archive.
Permissions by role
Each person accesses only the files and documents that correspond to them.
The digital file is the base of HR management.
The same platform handles the requests that revolve around each employee.
HR management
Employee files, digital receipts and workflows for leave, vacations and salary reviews.
Discover Trebol HRApproval workflow
Requests that follow their flow with an owner for each stage.
See the document workflowAI expense reports
Employees send a photo of the receipt and AI extracts amount, date, vendor and category.
See expense managementLess manual data entry.
OCR indexes the documents in the file from templates, and Trebol AI agents classify documents and extract dates and key data from PDFs or images with OCR + AI.
Discover Trebol AISome of the companies that already trust Trebol
What is worth knowing before we talk.
Short answers on digital employee files in Trebol.
What is a digital employee file?
It is the digital version of each employee's folder: all their documentation stored in a single repository, indexed so it can be found instantly and with permissions that define who can see it. It replaces the physical archive and the copies spread across offices.
How do you digitize employee files that are on paper today?
With Trebol's scanning and OCR components, which run from the browser with no additional software and are compatible with any TWAIN scanner. Scanning stations can be set up at each branch, and OCR templates index the documentation automatically.
Can you track the expiration of documents in the file?
Yes. Trebol HR generates expirations and alerts from any indexed attribute of the employee files.
Does Trebol issue digital payroll receipts?
Yes. Trebol HR issues digital payroll receipts, which removes manual signing and reduces the physical space needed to store paper receipts.
Which HR requests can be handled besides the file?
Trebol HR lets you implement workflows such as salary raise requests and reviews, leave requests and approvals, vacation control and recruitment processes, with task tracking.
Who can see each employee file?
You define it with a role-based security scheme: each person accesses only the documents that correspond to them, with the scope you determine.
Let's take your employee files digital.
Tell us how many employee files you manage and where they are today, and we will show you what they would look like in Trebol HR.